The Best Email Hosting Services of 2023
- DreamHost: Best for usability
- SiteGround: Best for resellers and service providers
- A2 Hosting: Best for security
- Zoho Mail: Best for flexibility
- Google Workspace: Best all-in-one platform
Forbes Advisor Ratings
| COMPANY | FORBES ADVISOR RATING | PRICE | STORAGE | ATTACHMENT SIZE LIMIT | |
|---|---|---|---|---|---|
 DreamHost |
5.0
|
$1.67 to $1.99 per mailbox per month (depending on payment terms) | 25 GB | Not applicable | |
 SiteGround |
4.4
|
$2.99 to $7.99 per month | Unlimited | Not applicable | |
 A2 Hosting |
4.3
|
$1.59 to $2.59 per month (depending on package and payment terms) | 100 GB to unlimited (depending on package) | Not applicable | |
 Zoho Mail |
3.8
|
$1 to $4 per user per month | 5 GB to unlimited | 250 MB to 1 GB | |
 Google Workspace |
3.5
|
$6 to $18 per user per month, depending on package | 30 GB to 5 TB | 25 MB |
What is Email Hosting?
Email hosting refers to the technology that stores your email messages, files and other information on a remote server. Email hosting services also make it easy to set up and deploy individual email accounts for your employees. Whether it’s your personal email address, such as a Gmail account, or a work account, all email activity is hosted in some way.
How To Choose the Best Email Hosting Service
Before you start looking for the best email hosting service, you need to assess what you absolutely need from your email hosting service and how it fits in with the rest of the technology that drives your business, and balance it against your budget and IT resources.
What kind of features are must-haves? If you were to deploy a given email hosting service, then would your IT team be able to deploy and manage it? Would employees resist adoption or take a long time to get up to speed? Do you even need to pay for email? These are the kinds of things that you need to take into consideration before you can
Essential Features
There is no universal checklist of essential email hosting services features. What’s best for one business might be a detriment to another. But with that said, there are some basic factors that everyone should take into consideration.
- Inbox size: Optimizing storage is crucial for effectively managing your emails, while minimizing IT costs. If your inbox size is too small, you may constantly run out of space, rendering your email useless. If you choose an inbox size that is much larger than what is required, then you’ll be paying for capacity that goes unused.
- Attachment size: Take into account the size and frequency of file attachments in your emails. If your business frequently sends or receives large files, then you might need an email hosting service provider that supports oversized attachments (you will need to take this into consideration when determining which inbox size you require).
- Security tools: Protecting your emails and data is not an option—it is a necessity. At the very least, your email hosting service should offer end-to-end encryption, spam filtering, malware scanning and integration with multifactor authentication platforms. But depending on the industry you work in, you might require additional features to keep secure data and comply with regulations.
- Calendar functionality: Email and calendar functionality have been vital components to enabling effective collaborative working environments. When you are considering your next email hosting service provider, make sure its calendar functionalities meet your needs or integrate with your workforce management platform.
- Mobile apps: Nearly half of all emails are opened on a mobile device. Before you commit to an email hosting service, make sure its mobile app supports your must-have features and works with the mobile platforms that your employees use to get the job done.
Support and Ease of Use
Contrasting attributes and rates is simple. Identifying if an e-mail organizing company sustains an attribute or otherwise, or if it’s essentially costly than a rival, is apparent. The difficult component concerning locating the very best e-mail organizing company is locating the system that really feels right to workers and isn’t also intricate for your IT group.
If the system is hard for staff members to embrace and understand or as well hard for your IT group to release and take care of, after that it will certainly cause ineffectiveness that can reduce right into or totally erase any type of anticipated ROI.
Prior to you get the system that can accomplish your requirements, you’ll require to check out just how it feels and look in your setting. Check out testimonials from reliable innovation professionals and see trials on the internet to see the system at work, and capitalize on complimentary tests so you can drive it prior to you purchase it.
Free vs. Paid Services
As soon as you’ve specified your demands and begin checking out choices, you may involve believe that you can manage making use of a totally free e-mail holding solution. And certain, that could be real. You may be able to manage on the restricted functions, inbox storage space and add-on dimension that features cost-free e-mail holding solutions, and conserve a couple of dollars annually. And if your organization is little, you can constantly update to a paid strategy as your demands and demands modification.
However stinting e-mail could be like getting to over a buck to get a penny. Email is a fairly affordable IT solution, and paid plans open a bounty of productivity-enhancing functions and smooth combinations that could spend for itself. And if you’re currently spending for host, you could be able to include e-mail to your bundle for a little upcharge.
Counting on the totally free variation can leave your organization prone to major cybersecurity dangers. Nevertheless, numerous cybersecurity occasions begin when somebody opens up an e-mail. Free e-mail holding solutions will not feature added defenses supplied in paid bundles that can stop your service from ending up being the following sufferer of a cyberattack.
How Much Does Email Hosting Cost?The price of your e-mail organizing solution is mosting likely to depend upon a number of variables, consisting of the dimension of your service, the rate of the solution you are acquiring, the term and settlement regularity of your strategy, upcharges for add-on attributes and boosted storage space capability, and the organizing setting (multi-tenant versus specialized holding).
To provide you a concept of just how much an e-mail holding solution usually sets you back, allow’s utilize 3 theoretical services as an instance. Each company has various e-mail organizing demands and choices, and we will certainly contrast just how much it will certainly cost them to make use of a few of one of the most preferred e-mail organizing solutions in 2023.
Just How Much Does Email Hosting Cost for Small Businesses?Let’s begin by looking
at just how much e-mail organizing solutions can set you back a local business. Think of a little massage therapy shop in a huge city with 25 staff members. The majority of workers do not invest a great deal of time in e-mail, so the shop does not require a great deal of bells and whistles– they simply require an e-mail organizing solution that offers them with a safe and reputable interactions network. The shop picks Zoho Mail Workplace strategy. It features 30GB of mail storage space and 5GB of inbox storage space per individual. At$ 3 per individual, they just need to invest $75 a month to make sure everybody is attached. Just How Much Does Email Hosting Cost for Medium Businesses?Our theoretical
medium-sized business utilizes its 100 workers to provide advertising and marketing solutions genuine estate representatives throughout the state where it runs. It requires a quick and trustworthy e-mail holding solution that supplies sufficient internet room and transmission capacity for its numerous sites, which consists of some sophisticated attributes such as caching, back-ups and top priority assistance. It likewise requires some personalized domain name and branding choices to boost its expert picture. The people at the medium-sized organization sign up for SiteGround’s GoGeek strategy since they such as the dealt with quantity for every site they hold, which each domain name includes assistance for limitless e-mail accounts. The expense for this strategy would certainly be$7.99 each month for the initial year and $44.99 monthly later. For 10 web sites, presuming each web site has 10 e-mail
accounts generally, the overall expense would certainly be$ 149.90 each month for the initial year and$399.90 monthly later. Just How Much Does Email Hosting Cost for Large Businesses?Our academic big company is a monetary providers with 500 staff members and numerous workplaces throughout the Southeast. They lean on Google Workspace
for their e-mail organizing demands as a result of its scalable style that provides as much storage space as required, progressed safety and security functions and conformity controls. It additionally loads their requirement for performance and cooperation devices to boost its operations and interaction. For this huge service, the Enterprise strategy would certainly be the very best alternative, as it consists of personalized and safe organization e-mail, 1,000 individual video clip conferences with recording, presence monitoring, sound termination, in-domain real-time streaming, as much storage space as required, S/MIME file encryption for e-mails, progressed safety and security, monitoring and conformity controls, and exceptional assistance. The price for this strategy has custom-made prices depending upon the variety of customers and attributes called for. For 500 individuals, thinking they require approximately 10GB of storage space per individual, the approximated price would certainly be about$30 per individual each month with an annual strategy or$36 per individual monthly with a regular monthly strategy. For 500 individuals, the overall price would certainly be about $15,000 monthly with an annual strategy or$ 18,000 monthly with a month-to-month strategy. Technique To pick the e-mail holding carriers for this position, Forbes Advisor contrasted each business based upon vital aspects that consist of functions and prices. We placed each business on these aspects based upon a first-class ranking system, with the highest possible rating being 5 out of 5 star.
Our standards
resembled that we related to our overview to the most effective host solutions however with some adjustments to represent email-specific demands. Rates Email holding prices versions and overall prices were reviewed based upon per-user prices and quantity discounting. Those companies whose prices was thought about to be affordable or midrange got on the most effective. Prices represented 30 %of our heavyracking up. Functions We contrasted e-mail organizing service providers based upon their features and attributes, offering
choice to
suppliers with one of the most valuable attributes and devices. Amongst these consisted of whether a carrier provided protection devices and schedule capability, made a mobile application readily available, provided inbox dimensions of at the very least 20 GB and enabled accessory dimensions of a minimum of 10 MEGABYTES. We
weighted
attributes at 40 %of our complete rating. Professional evaluation Suppliers ought to make it very easy for consumers to connect with assistance personnel in situation they require assistance. That was among the several elements that genuine individuals stated in third-party evaluations, and our specialists combed these testimonials to determine point of views of these e-mail holding solutions. Furthermore, we investigated evaluations to obtain customers’viewpoints pertaining to relieve of usage,noteworthy functions, appeal and worth for the cash. Our professionals ‘evaluation composed 30% of the overall rating.
